General Provident Fund Rules
GENERAL
PROVIDENT FUND SCHEME, 1995
GOVERNMENT
OF WEST BENGAL
School
Education Department
Budget
Branch, Salt Lake, Kolkata - 700 091
No.
134-SE(B), Calcutta the 26th Sept, 1995
MEMORANDUM
1.
The West Bengal Non-Government Educational Institution and Local Authorities
(Control of
Provident
Fund of Employees) Act,1983 and Rules made thereunder became effective from
15th
March, 1984 for all Primary schools of which the District School Boards /
District
Primary
School Councils or District Inspectors of Schools (Primary Education) are the
Controlling
Authorities and 1st June, 1984 for all Secondary Schools recognised as such
under
the
W.B. Board of secondary Education Act, 1963 and all Higher Secondary Schools
recognised
as
such under the W.B. Council of Higher Secondary Education Act,1975. It has been
observed
that
in absence of effective Management Schemes in respect of General Provident Fund
of the
Employees,
there is some misunderstanding among the employees of the Non-Government
Educational
Institutions.
2.
After careful consideration of the circumstances explained above the Governor
has been
pleased
to direct that a scheme under the name 'West Bengal Recognised Non-Government
Educational
Institution Employees (Management of General Provident Fund Accounts)
Scheme,
1995 be introduced as enclosed in the Annexure to this Memorandum.
3.
This order issues with the concurrence of Finance Department vide their U.O.No
.515 Group
J
dated 15.11.94.
By
order of the Governor
Sd/- J. R. Saha
Secretary
to the Government of West Bengal.
A N N E X U R E
THE SCHEME
1.
This Scheme may be called West Bengal
Recognised Non-Government Educational
Institution Employees’ (Management of General Provident Fund
Accounts) Scheme,
1995.
2.
It shall come into force with effect from thy 1st day of November, 1995.
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3. Extent of applicability:
This
scheme shall be applicable to all employees covered by the provisions of the
West Bengal
recognized
Non-Government Educational Institution Employees (Death-Cum-Retirement
Benefit)
Scheme, 1981 (as contained in this Departments Memo No. 136-Edn.(B) dated
15.5.85)
as may be amended from time to time as indicated in Statement-I referred to in
paragraph
3 of the West Bengal Recognised Non-Government Educational Institutions
Employees
(Death-Cum-Retirement Benefit) Scheme, 1981 and who have opted for pension
(including
family pension)-cum-gratuity in terms of para 4 of the said scheme of 1981.
4. Definitions:
In
this Scheme unless there is anything repugnant to the subject or context–
(a)
‘Approved/ Affiliated Institution’ shall mean those educational which are
recognised by the
West
Bengal Board of Secondary Education/West Bengal Council of Higher Secondary
Education/
West Bengal Board of Madrasah Education/ West Bengal Board of Primary School
Education/District
Primary School Council or any such authority specifically authorized by the
State
Government in this respect.
(b)
‘Approved teaching/ Non-teaching Employees’ shall mean a whole time teaching/
Nonteaching
employee
attached to the institutions included in the Statement - I referred to in
paragraph
3 of the Memo No. 136-Edn(B) dated 15.5.85 duly recruited by a competent
appointing
authority in accordance with approved recruitment rules/ norms framed by a
competent
authority and such appointment approved by competent authority, wherever
necessary.
(c)
‘Pay’ in this scheme shall mean basic pay and includes personal pay, special
pay and
dearness
pay, if any.
(d)
‘State Government’ shall mean Government of West Bengal in the Education
Departments
and
in charge of matters of School Education, Higher Education, Mass Education
Extension
and
Technical Education & Training and where necessary, in consultation the
Finance
Department.
(e)
‘Subscriber’ shall mean an employee who subscribes to the General Provident
Fund.
(f)
Family means –
(i)
in the case of a male subscriber, the wife or wives and children of a
subscriber and
the
widow or widows and children of deceased son of the subscriber, provided that,
if a
subscriber
proves that his wife been judicially separated from him or has ceased under
the
customary law of the community to which she belongs to be no entitled to
maintenance,
she shall thenceforth be deemed to be no longer a number of the
subscriber’s
family in matters to which these rules relate, unless the subscriber
subsequently
indicates by express notification in writing to the Head of the Institution
that
she shall continue to be so regarded;
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(ii)
in case of a female subscriber, the husband and children of a subscriber, and
the
widow
or widows and children of deceased son of the subscriber:
Provided that if a subscriber by notification in writing to the
Head of the Institutions
expresses her desire to exclude her husband from her family, the
husband shall
thenceforth be deemed to be no longer a member of the subscriber’s
family in matters to
which these rules relate, unless the subscriber subsequently
cancels formally in writing
her notification excluding him.
Note-1. ‘Children’ means legitimate Children.
Note-2. An adopted child shall be considered to be child when the
Head of the Institution,
or if any doubt arises in the mind of the Head of the Institution,
the Government is
satisfied that under the personal low of the subscriber adoption
is legally recognized as
conferring the status of a natural child, but in this case only.
(g)
‘Fund’ shall mean General Provident Fund.
(h)
‘Year’ shall mean the financial year followed by the State Government, with ‘paid
months’
meaning
the months from March to February next year and ‘credited months’ meaning the
months
from April to March next year.
(i)
‘Subscription’ shall mean the amount subscribed by an employee at a fixed rate
for each
month
of a year.
(j)
‘Advance’ shall mean amount as may be withdrawn by a subscriber on specific by
a
competent
authority.
(k)
‘Refund of Advance’ shall mean amount repaid on a fixed monthly rate for the
purpose of a
repayment
of the amount withdrawn temporarily.
(l)
The ‘Act’, for the purpose of this Scheme and schedule there under shall mean
West Bengal
Non-Government
Educational Institutions and Local Authority (Control of Provident Fund of
Employees)
Act, 1983 as may be amended from time to time.
(m)
The ‘Rules’ referred to in this scheme and schedule thereunder shall mean West
Bengal
Non-Government
Educational Institution and Local Authorities (Control of Provident Fund of
Employees)
Rules, 1984 as may be amended from time to time.
(n)
The ‘authorised officer’, for the purpose of appreciation and interpretation of
the Scheme
and
schedule thereunder shall mean the officer in whose name Provident Fund Deposit
Account
is to be opened in the Treasury for making transactions of General Provident
Fund of
Employees
of the Non-Government Educational Institution in accordance with act and rules
thereunder.
(o)
‘Natural heir’ means all members of the family.
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5.
All approved employees of the Recognised Non-Government Educational Institution
shall be
required to subscribe to the
General Provident Fund on completion of
one year’s
continuous service.
N.B. Employees recruited against deputation/ leave/ short-term vacancies
shall not be eligible to
subscribe to the General Provident Fund.
6.
A subscriber on being eligible to subscribe to the General Provident Fund shall
have to
submit
application in prescribed form for allowing him to subscribe to the General
Provident
Fund.
In case an eligible employee fails to submit required application form within
one month
from
the date of attaining eligibility the Head of the institution shall suo-motu
fill up the form
and
commence deduction of subscription from the salary of the eligible employee at
the
minimum
rate prescribed in para 10 of this Scheme.
NOTE: Sometimes communication of approval is issued with
retrospective effect from an earlier
date. The employee concerned shall have to subscribe to the fund
with commensurate
retrospective effect. Head of the institution shall realise the
subscription out of arrear claim.
7.
All subscriber shall have to submit nominations in prescribed form conferring
right to
receive
the amount that may stand to his credit in the fund in the event of his death
before that
amount
has become payable or having become payable has not been paid.
Provided a subscriber shall not make any nomination in favour of a
person who is not member of
his family. A subscriber having no family may, however, nominate
any person provided further
that the nomination shall become invalid on subsequently acquiring
a family.
8.
A subscriber shall be allotted an account number by the Head of the Institution
immediately
after
the starts subscribing to the General Provident Fund.
9.
Account in respect of each account number of each individual subscriber shall
be
maintained
by the respective Head of the Institution in the manner prescribed in the
schedule
annexed
to this Scheme.
10. Rate of Subscription:
(a)
Subscriber shall be eligible to subscribe to the General Provident Fund at the
minimum
rate
of 6% (six per cent) of his pay as on 31st March of the year and not more than
his pay
subject
to the following provisions:
(i)
if an employee on the said date was under suspension or on leave and elected
not to
subscribe
during the period of such leave, his pay shall be the pay to which he was
entitled
on the first day after his return to duty;
(ii)
if the subscriber was on deputation out of India or on leave on the said date
and
elected
to subscribe during such leave, his pay shall be the pay to which he might have
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been
entitled had he been duty;
(iii)
in case of a subscriber who was not in employment on the preceding 31st March,
his
pay shall be the pay to which he was entitled on the first day of his
employment.
(b)
Subscription shall be paid monthly except during the period an employee is
under
suspension.
(c)
A subscriber willing to enchance or reduce his monthly subscription shall
intimate in
writing
in the month of March of the year specifying his rate of monthly subscription
to the
Head
of the Institution. The Head of the Institution shall realize the amount from
the salary for
the
month of March for deposition the amount to the fund, provided that in case of
reduction,
the
reduced rate shall not be below the prescribed minimum rate.
(d)
The rate of subscription commenced from the salary of the month of March shall
remain
unchanged
throughout the year. In no case rate shall be changed expect in the following
cases.
(i)
An employee who has been placed under suspension shall not subscribe to the
General
Provident Fund during the period of such suspension. But on reinstatement he
shall
have the option of paying any sum not exceeding the maximum amount of arrear
subscription
in one lump or in installments.
(ii)
Where the rate of subscription falls short of 6% of pay.
(e)
A subscriber may discontinue his subscription for the last six months of his
service on
serving
a notice to the Head of the Institution well before the commencement of such
discontinuance.
11. Interest:
(a)
Interest on the balance of a subscriber shall be allowed to his credit as such
rate as may be
prescribed
by the State Government.
(b)
Interest shall be credited with effect from the 1st day of the financial year.
(c)
Interest shall be allowed only on the balance standing at the credit of the
subscriber on the
last
day of a particular month. Detailed procedure of calculation of interest has
been set forth
in
the schedule annexed hereto.
(d)
In case of existing subscribers when the balance standing at the credit of the
subscriber
with
interest up to date under the present system has been transferred to the
Treasury under
the
provision of the Act and rules there under, it shall be treated as transferred
to the newly
opened
amount of the subscriber.
(e)
In cases where the existing balance of subscriber with up to date interest has
not been
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deposited
to the Treasury under the provision of the Act and rules there under, the same
shall
be
taken into account for the purpose of calculation of interest only when the said
amount is
deposited
into Treasury.
12.A (i) Withdrawal:
A
temporary advance may be granted to a subscriber from the amount standing to
his credit in
the
fund on the following grounds as conditions:
(a)
To pay expenses incurred in connection with medical treatment of the subscriber
or a
member
of his family actually dependent on him/ her.
(b)
To pay obligatory expenses that may be required to maintain social status of
the
subscriber
connection with marriages in respect of persons solely dependent on him/ her,
funerals
and other religious ceremonies in accordance with the prevailing customs of the
community
to which the subscriber belongs and also to meet expenses in connection with
marriage
and other ceremonies of the subscriber himself/ herself.
(c)
Sanctioning authority shall record the reasons for such sanction in writing.
(d)
The amount of advance shall not exceed three month’s pay of the subscriber or
threefourth
of
the balance standing at the credit of the subscriber, whichever is less,
provided that
the
amount of monthly recovery together with monthly subscription shall not exceed
threefourth
of
monthly pay of the subscriber.
(e)
The amount of temporary advance shall be recovered in equal monthly instalments
from
the
salary of the subscriber, the number of such instalments being not less than
ten and not
more
than twentyfour in any case.
12.A
(ii) A second temporary advance shall be admissible during the pendency of the
first
temporary
advance subject to the condition laid down, in para 12A (i) (d) provided the
unrecovered
amount of the first advance together with the amount of fresh advance shall be
computed
and will be treated as fresh advance and shall be recovered in the manner
prescribed
in para 12(A) (i) (e).
12B.
A subscriber on completion of twenty years of service or within ten years
before the date
of
his retirement on superannuation, whichever is earlier, may be allowed
non-refundable
advance
on the following terms and conditions:
(a)
The amount of non- refundable advance shall not exceed three-fourth, of the
balance
standing
at the credit of the subscriber on the last day of previous year.
(b)The
non- refundable advance shall be allowed on the following grounds.
(i)
Medical treatment of self and/ or any member of the family actually dependent
on
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him/
her. The amount of advance shall cover the expenses of medical consultation
fees,
cost
of medicine etc., cost of other para-medical services, including cost of
equipments,
cost
of pathological, radiological and electronic examinations required and
recommended
by physician, cost of journey to a place and beck for specialized
treatments
not available in the locality.
(ii)
for incurring expenditure in connection with marriage or other religious
ceremonies
of daughters and sons whether dependent on the subscriber or not and /
or
any other relation actually dependent on the subscriber.
(iii)
for purchase of a house/ flat for residential purpose of his own and his
family.
(iv)
for purchase of a suitable house-site for the purpose of construction of a
house for
use
as residence of his own and/ or his family.
(v)
for construction of a house for use as residence of his own and/ or his family.
(vi)
for incurring expenditure in connection with Higher Education like Medical,
Engineering
and other technical Education of a duration of not less than three years for
children
of the subscriber.
(c)
A second advance shall be sanctioned except for the reasons specified in b(iii)
b(iv), b(v)
above.
(d)
In case of non-refundable advance sanctioned in favour of a subscriber, the
subscriber
shall
have to furnish utilization certificate within a specified period.
13.
Sanctioning authority in respect of advances mentioned in para 12 of the scheme
has been
specified
in the schedule annexed hereto. 10. Rate of Subscription:
(a)
Subscriber shall be eligible to subscribe to the General Provident Fund at the
minimum
rate
of 6% (six per cent) of his pay as on 31st March of the year and not more than
his pay
subject
to the following provisions:
(i)
if an employee on the said date was under suspension or on leave and elected
not to
subscribe
during the period of such leave, his pay shall be the pay to which he was
entitled
on the first day after his return to duty;
(ii)
if the subscriber was on deputation out of India or on leave on the said date
and
elected
to subscribe during such leave, his pay shall be the pay to which he might have
been
entitled had he been duty;
(iii)
in case of a subscriber who was not in employment on the preceding 31st March,
his
pay shall be the pay to which he was entitled on the first day of his
employment.
(b)
Subscription shall be paid monthly except during the period an employee is
under
suspension.
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(c)
A subscriber willing to enchance or reduce his monthly subscription shall
intimate in
writing
in the month of March of the year specifying his rate of monthly subscription
to the
Head
of the Institution. The Head of the Institution shall realize the amount from
the salary for
the
month of March for deposition the amount to the fund, provided that in case of
reduction,
the
reduced rate shall not be below the prescribed minimum rate.
(d)
The rate of subscription commenced from the salary of the month of March shall
remain
unchanged
throughout the year. In no case rate shall be changed expect in the following
cases.
(i)
An employee who has been placed under suspension shall not subscribe to the
General
Provident Fund during the period of such suspension. But on reinstatement he
shall
have the option of paying any sum not exceeding the maximum amount of arrear
subscription
in one lump or in installments.
(ii)
Where the rate of subscription falls short of 6% of pay.
(e)
A subscriber may discontinue his subscription for the last six months of his
service on
serving
a notice to the Head of the Institution well before the commencement of such
discontinuance.
14. Final withdrawal:
The
amount standing at the credit of a subscriber shall become payable on the
following
eventualities:
(a)
When a subscriber ceases to be in employment on superannuation.
(b)
When a subscriber resigns from service, and after such resignation is accepted,
provided
that
if the subscriber joins an employment having General Provident Fund Scheme
regulated
by
the provision of Acts or regulations of Govt. of India or State Govt. or any
statutory
authority
under the Central and State Govt. or authority constituted by Central or State
Government,
the balance standing at his credit may be transferred to the account of the
subscriber
to be opened at his new place of appointment, if the new employee agrees to
such
transfer.
(c)
A subscriber may be allowed to withdraw 90% of the balance standing at his
credit on the
closing
date of the previous year (less amount already withdrawn, if any) at any time
prior to
one
year from the date of retirement.
(d)
In the event of the death of the subscriber before the amount standing at his
credit
becomes
payable normally.
(e)
In the event of dismissal of the subscriber from service provided that if the
subscriber is
re-instated
after the dismissal the amount shall have to be refunded by the subscriber to
his
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Account/
newly-opened account.
15.
On the death of a subscriber before the amount standing to his credit has
become payable,
or
where the amount has become payable, before payment has been made -
(i)
When the subscriber leaves a family -
(a)
if a nomination made by the subscriber in accordance with the provisions of
para 7
of
or of the corresponding para heretofore in force in favour of a member or
members
of
his family subsists, the amount standing to his credit in the Fund or the part
thereof
to
which the nomination relates shall become payable to his nominee or nominees in
the
proportion specified in the nomination;
(b)
if no such nomination in favour of a member or members of the family of the
subscribe
subsists or if such nomination relates only to a part of the amount standing
to
his credit in the Fund, the whole amount or the part thereof to which the
nomination
does
not relate, as the case may be, shall, notwithstanding any nomination
purporting
to
be in favour of any person or persons other than a member or members of his
family,
becomes
payable to the members of his family in equal shares:
Provided that no share shall be payable to -
(1) sons who have attained legal majority;
(2) sons of a deceased son who have attained legal majority;
(3) married daughters whose husbands are alive;
(4) married daughters of a deceased son whose husbands are alive;
If
there is any member of the family other than those specified in clauses (1),
(2), (3) and (4):
Provided
further that the widow or widows and the child or children of a deceased son
shall
receive
between them in equal parts only the share which that son would have received
if he
had
survived the subscriber and had been exempted from the provisions of clause (1)
of the
first
proviso.
(ii)
When the subscriber leaves no family, if a nomination made by him in accordance
with the
provisions
of para 7 or of the corresponding para heretofore in force in favour of any
person
or
persons subsists, the amount standing to his credit in the Fund or the part
thereof to which
the
nomination relates, shall become payable to his nominee or nominees in the
proportion
specified
in the nomination.
16.
Detailed procedures to be followed from the very beginning of the allotment of
account
number
and till the balance standing at the credit of the subscriber have been finally
paid have
been
specified in the schedule annexed hereto.
17.
When the amount standing to the credit of the subscriber in the Fund becomes
payable, it
shall
be the duty of the Authority to make payment as provided in the paras 14 and
15.
18.
The employees or Members of an organization who have obtained interim orders
from the
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Hon’ble
Court, Calcutta relating to the application of the Act and rules thereunder
shall not be
covered
with the provisions of the scheme and scheduled thereunder provided that each
employee
shall have to submit documentary evidence to the effect that he is covered by
the
order
of the Hon’ble Court, and provided further that any such employee may apply to
come
under
the Scheme with the leave of the Hon’ble Court.
19.
The State Government may from time to time, issue such instructions as
considered
necessary,
for proper implementation of the scheme or for any other matter in connection
with
the scheme.
20.
If any question arises relating to the interpretation of any provision of this
scheme, it shall
be
referred to the State Government, whose decision shall be final.
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THE SCHEDULE
1. Allotment of Account number
(a)
The subscriber shall apply to the Institution where he is working for allotment
of an
account
number in From No. I annexed hereto along with nomination in From No. II
annexed
hereto
duly filled in and submitted in duplicate at least three months before he
becomes
eligible
to subscribe to the General Provident Fund.
(b)
In case the subscriber fails to submit application, the Head of the institution
shall suo motu
allot
an account number and ask the employee concerned to submit nomination in the
prescribed
Form No. II.
Note: At the time of the General Provident Fund account number to
a subscriber, the Head of the
Institution must put his signature on the nomination paper if
already submitted and if it is
properly filled in.
(c)
The account number shall be allotted in such a manner that the identity of the
subscriber
i.e.
the name of institution, Type of institution and District in which it is
situated can be
idendified
by the prefix of the number.
Example: Account number of an employee of Rahara High School of
North 24 Parganas shall be
prefixed with ‘N24 Pgs./SE/Rahara H.S. /......’, placing a serial
number at the end.
Similarly Account number of an employee of a Primary School of
Barrackpore Circle of North 24
Parganas District shall be like ‘N 24 Pgs/ Barrackpore/PE/ (name
of the school/a serial
number)’
(d)
In case of employees of the approved State-aided Non-Government Primary
Schools, the
Secretary
of the District Primary School Council shall act as Head of the Institution for
the
purpose
of allotment of account number etc., wherever the term, ‘Head of the
Institution’ has
been
used; similarly District Library Officer shall act as Head of the Institution
in respect of
Non-Government
aided Libraries and sponsored Libraries in the District and District Social
Education
Officer shall act as Head of the Institution in respect of employees whose
grant-inaid/
contribution
towards salaries are controlled by him.
(e)
Head of the Institution shall maintain an Index register in Form No. III
annexed hereto.
(f)
The application for enrolment as subscriber and nomination form duly filled in
and
accepted
after proper security of each entry shall be kept in the safe custody of the
Head of the
Institution.
The Head of the Institution shall also acknowledge the receipt of nomination
form
in
prescribed profarma (Form IV) annexed herewith. One copy of the accepted
nomination
form
shall be kept pasted in the Service Book of the employee.
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2. Deduction from salaries
(a)
Deduction shall commence from the salary for the month in which the subscriber
becomes
eligible
to subscribe.
Provided, however, when a subscriber becomes eligible from a
retrospective date for any reason
whatsoever, the subscription shall commence from the date of eligibility
and subscription shall
be recovered in one lump, or,in instalments in a number of months
at the option of the subscriber
where salary for the earlier period has already been drawn and
disbursed and the recovery of
current subscription and the arrear subscription, if any, shall
run simultaneously.
(b)
The Head of the Institution shall prepare a schedule of recovery in duplicate
in each month
for
the purpose of deduction in Form V annexed hereto.
3. Authority empowered to sanction advance
(a)
The Head of the Institution shall sanction advance in accordance with the
provisions in
para
12 of the scheme on receipt of application in Form VI annexed hereto.
(b)
The Head of the Management Board/ Committee/ Council shall disposed of the
similar
application
for advance as may be submitted by the Head of the Institution himself.
4. Accounting
(a)
The Head of the Institution shall maintain a Broadsheet in Form VII annexed
hereto.
(b)
Posting in the Broadsheet shall be made from the entries in the schedule of
recovery
(Form
V).
(c)
The Head of the Institution shall maintain a ledger account in respect of each
individual
subscriber
in Form VIII. Posting herein shall be made from the entries in the Broadsheet.
(d)
Each entry in the ledger account shall be initiated by The Head of the
Institution.
(e)
By the 15th day of following month The Head of the Institution shall submit to
the grantin-
aid
disbursing authority a statement of debits and credits under the following
columns:
(i)
Credit on account of subscription,
(ii)
Credit on account of additional subscription, if any,
(iii)
Credit on account of refund of advance,
(iv)
Total credit,
(v)
Debits on account of withdrawals,
(vi)
Balance at the Credit of the Institution.
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(f)
The disbursing authority shall check the figures with reference to the record
maintained in
his
office and take steps for reconciliation forthwith, if necessary.
5. Deposit and withdrawals
(a)
The Head of the Institution shall submit the schedule of recovery in duplicate
along with
Treasury
challan in quadruplicate in the manner prescribed in the West Bengal Non-
Government
Educational Institution and Local Authorities (Control Provident Fund of
Employees)
Act, 1983 and Rules thereunder to the grant-in-aid disbursing authority by the
20th
of each month. The grant-in-aid disbursing authority shall issue advice of
release of
grant-in-aid
deducting the amount to be credited to the Government account on account of
General
Provident Fund. A second advice along with duly filled Treasury challan in
quadruplicate
shall also have to be submitted to the Treasury by the tenth of the month
following
one in respect of which the salary has been drawn for crediting the amount in
the
General
Provident Fund Account of the school. The Treasury Officer shall retain one
copy of
the
challan and return three copies with his seal and countersignature as proof of
deposit of
the
amount to the grant-in-aid disbursing authority. The grant-in-aid disbursing
authority
shall
return one copy challan together with one copy of schedule duly countersigned
by the
Institution
to the head of the Institution who shall make entries in the Broadsheet from
the
duly
countersigned schedule. Necessary action with the remaining copies of challans
shall be
taken
in accordance with the provision of the act and Rules thereunder.
(b)
In the case where salaries are disbursed out of Local Fund Account of an
Institution/ Body
maintained
with the Treasury, deposit have to be made through cheques drawn on the
Treasury,
other procedures remaining the same.
(c)
The amount deducted out of salary of an employee shall have to be shown in the
acquittance
roll.
(d)
The sanctioning authority in respect of temporary advance and non-refundable
advance
communicate
the sanction on receipt of an application from the subscriber in prescribed
Form
No.
VI to the authorized officer in terms of the provision of the Act and Rules
thereunder with
a
certificate to the effect that the fact of withdrawal of the amount(to be
mentioned
specifically)
has been recorded in the ledger Account and Broadsheet maintained by the
Institution.
The Officer concerned shall release the amount in favour of the Institution who
will
disburse the amount on proper acquittance. Final withdrawal on superannuation
etc. as
provided
in para 14 of the Scheme shall be allowed by the authority competent to
sanction an
advance
on receipt of an application in the prescribed Form IXA or IXB, as the case may
be,
annexed
hereto. A certificate shall have to be incorporated in the sanction order to
the effect
that
necessary entries In the Index register, Broadsheet against the name and
account number
as
well as in the Ledger account have been made. The authorized officer concerned
as
mentioned
in the para above shall release the amount in favour of the institution where
the
employee
was attached before the amount became payable and the Head of the Institution
shall
arrange payment of proper acquittance.
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6. Calculation of interest and posting
(a)
The interest on the balance at credit of the subscriber shall be calculated at
the rate as may
be
prescribed by the State Government in the Finance deptt. And on the basis of
the balance as
on
the last date of each month and posted to the credit of the subscriber in the
Broadsheet and
the
ledger account of the subscriber. A copy of the Broadsheet shall be submitted
to the Officer
entrusted
with maintenance of Institution-wise account under the Act for verification and
crediting
the total interest in favour of the Institution.
(b)
Interest shall be allowed upto 6 (six) month from the date on which the balance
standing
at
the credit of the subscriber becomes payable.
N.B.
Interest upto 50 paise shall be ignored and from 51 paise and above shall be
rounded up
to
the next rupee.
7. Auditing
All
the postings in respect of General Provident Fund account shall be audited
cent-per cent.
The
audit firm after completing auditing shall specifically add a certificate to
the following
effect
“The entries in the ledger account of each subscriber to the General Provident
Fund
have
been verified with reference to entries in the Broadsheet and entries in the
Broadsheet
have
been checked with reference to withdrawals and challans showing the deposit for
the
period
from……to……and calculations of interest in respect of each individual subscriber
have
been
checked and found correct or the following discrepancies have been observed
which
have
been reconciled in our presence.
1.
2.
3.
8. Furnishing of statement of Account
After
the appointed audit firm furnishes the required certificate, the Officer
authorized to
operate
General Provident Fund of Non-Government Educational Institution under the Act
and
the
Rules thereunder shall issue instructions to the Head of the Institution to
issue statement
of
account for the financial year upto which the audit of the accounts has been
completed in
Form
X to the subscriber and the Head of the Institution/ Management Board will
accordingly
issue
Statement of accounts to the subscriber.
9. Miscellaneous Provisions
(a)
In the event of transfer of an employee where the service is transferable, such
as
employees
of the Primary Schools, on appointment in an institution covered by the scheme,
the
Head of the Institution in the place of new posting will allot a fresh Account
number and
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notify
the same to the Head of the Institution where the subscriber was employed
before
transfer/appointment.
The
Head of the former Institution shall intimate the fact to the officer
authorized under the
Act
and Rules thereunder, who will withdraw the balance of the subscriber at his
old place of
posting,
transmit the same to the concerned Treasury Officer through an account payee
demand
draft to be drawn in favour of the concerned officer of the District/
Sub-Division
authorized
under the Act and Rules thereunder and the last will deposit the same to the
Provident
Fund Deposit Account through treasury challan in quadruplicate and also furnish
advice
to the Head of the Institution of the new place of posting for crediting the
amount in
new
account of the subscriber.
N.B. The transfer of amount through demand draft and deposit shall
not be required where there
will be no change of Treasury and the authorized officer under the
Act and Rules thereunder in
respect of the employee after his transfer/ new appointment.
(b)
The balance standing at the credit of a subscriber covered by paragraph 14(b)
of the
scheme
shall be transferred through a demand draft to be drawn in favour of the new
employer under intimation to the subscriber
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